Town of Plattekill
REORGANIZATIONAL MEETING
JANUARY 2, 2013
Time: 7:00 PM
Download Here: reorganizational-meeting-minutes-2013
Salute to Flag
Deputy Supervisor Croce opened the meeting with a salute to the American Flag.
Deputy Supervisor Croce welcomed everyone to the Reorganization Meeting. He explained that this evening the Town Board would just be doing the Reorganization Meeting and the next Regular Town Board Meeting would be on Jan. 16, 2013.
ROLL CALL
The following Town Board Members were present:
Councilman Putnam
Councilman Farrelly
Councilman Croce
Councilwoman Morano
Supervisor Loertscher was absent.
SECTION 1. APPOINTMENTS
* Councilman Croce made a motion to appoint Sedore, O’Sullivan, Leterio, and Baraschi as Accountants for the Town.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint, as Attorneys for the Town, Kellar and Kellar, and Jacobowitz and Gubits
Councilman Farrelly seconded.
On the vote: all ayes.
Councilman Croce stated that he was making the following appointments in Supervisor Loertscher’s stead:
Councilman Croce appoints Monique Morano as Bookkeeper to the Supervisor.
Councilman Croce appoints Supervisor Loertscher as Budget Officer.
Councilman Croce appoints Tiffany Galligan as Clerk to the Supervisor.
* Councilman Croce made a motion to appoint Joseph LoCicero and Scott Mandoske as Zoning Officer/Building Inspector I/Fire Safety Inspector.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint Andrew McKee as Dog Control Officer and
Bethany Odell as his Assistant.
Councilwoman Morano seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint David Clouser as Engineer for the Town.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint Joseph Ryan to the Towns designated position of Chief of Police.
Councilman Farrelly seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint William Smith to the Towns designated position of Lieutenant.
Councilwoman Morano seconded.
On the Vote: all ayes.
* Councilman Croce made a motion to appoint Lori Scarano as the Clerk to the Police Chief.
Councilman Putnam seconded.
On the vote: all ayes.
Councilman Croce made an announcement that Cindy Hilbert was appointed as Chairperson to the Planning Board, by a vote of the Town Board, taken during Executive Session at the Dec. 28, 2012 Settlement Meeting.
Councilman Croce made an announcement that Darryl Matthews was re-appointed to the Planning Board, by a vote of the Town Board, taken during Executive Session at the Dec. 28, 2012 Settlement Meeting, with a term to expire December 31, 2019.
Councilman Croce made an announcement that Nathaniel Baum was appointed to the Planning Board, to finish the term of Lorraine Morano, by a vote of the Town Board, taken during Executive Session at the Dec. 28, 2012 Settlement Meeting, with a term to expire December 31, 2018.
As requested by Supervisor Loertscher, Councilman Croce appointed Lorraine Morano as Liaison to the Planning Board.
* Councilman Croce made a motion to appoint Tom Wilkin as the Town Representative to the Ulster County Planning Board and to appoint Richard Gorres as the Alternate Representative to the Ulster County Planning Board.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Croce made a motion to reappoint Wilfredo Castillo as Chairperson to the Zoning Board of Appeals.
Councilman Farrelly seconded.
On the vote: all ayes.
(Note* Appointment of ZBA member Pearl Morse was done at end of this meeting)
As requested by Supervisor Loertscher, Councilman Croce appointed Michael Putnam as Liaison to the Zoning Board of Appeals.
* Councilman Croce made a motion to appoint Sue Bolde as Zoning Board Clerk and Planning Board Clerk and Dawn Maresca as Assessor Aide/Building Inspector Clerk.
Councilwoman Morano seconded.
On the vote: all ayes.
* Councilman Croce made a motion to appoint, the Highway Superintendent, Robert Wager, as Public Works Officer.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Farrelly made a motion to appoint Bruce Loertscher as Purchasing Officer.
Councilman Putnam seconded.
On the vote: all ayes.
* Councilman Farrelly made a motion to appoint, the Town Clerk, Barbara Dawes, as Records Access Officer.
Councilwoman Morano seconded.
On the vote: all ayes.
* Councilman Farrelly made a motion to appoint, the Town Clerk, Barbara Dawes as Registrar of Vital Statistics.
Councilman Croce seconded.
On the vote: all ayes.
As requested by Supervisor Loertscher, Councilman Croce appoints Joe Croce as Deputy Supervisor.
* Councilman Putnam made a motion to appoint, as Delegate to the Association of Towns, Supervisor Bruce Loertscher and Deputy Supervisor Joe Croce as Alternate Delegate to the Association of Towns.
Councilman Farrelly seconded.
On the vote: all ayes.
* Councilman Putnam made a motion to appoint William Farrell as Recreation Director and Special Events Coordinator.
Councilwoman Morano seconded.
On the vote: all ayes.
Town Clerk, Barbara Dawes, appoints as Deputy Town Clerk, April Colombo.
As requested by Highway Superintendent, Robert Wager, Councilman Croce appoints Linda Byrnes, as Clerk to the Highway Dept.
* Councilman Putnam made a motion to appoint as Court Clerks, for John Sisti, Donna Fuentes and for Annamaria Maciocia, Tamara Cavazza.
Councilman Farrelly seconded.
On the vote: all ayes.
As requested by Supervisor Loertscher, Councilman Croce appoints Muriel Obermeyer as Town Historian.
Councilman Croce made an announcement that April Colombo was appointed to the position of Town Publicist by a vote of the Town Board, taken during Executive Session at the Dec. 28, 2012 Settlement Meeting.
SECTION 2 COMMITTEES:
The Supervisor sets the following Committees to provide advice to the Town Board:
Emergency Response Committee:
The Emergency response committee shall be comprised of the Fire Chiefs from Plattekill, Modena, and Clintondale, Supervisor Loertscher, Police Chief Joseph Ryan, Highway Superintendent Robert Wager. Said committee shall be responsible to periodically review the Emergency Response plans for the Town of Plattekill and prepare to meet emergencies that might arise form time to time in the Town.
Recreation Committee:
Recreation Director, William Farrell
Brian Kelly, Donna Egan, Frank Scotto, Lisa Hickey, Esther Coppola.
Plattekill Day Committee:
Chairperson, Linda Byrnes
Robert Wager, Bruce Loertscher, Mike Putnam, MaryAnn Eng, Joe Croce, Judy Croce,
Joe Ryan, Tiffany Galligan, Larry Farrelly.
Veterans Committee:
Chairperson, Sis Morse
Dot Longbard (Sec/Tres), Ester Coppola, Dorcas Arocho, Victor Arocho, Florence Jesse, Mary Ann Depew, William Jesse, Agnes Dolocemascolo, Jean Smith, John Smith, Joe Egan, Arthur Artuz, Mike Putman, Nathaniel Dawes, Frances Scriber, Carol Peets, Larry Newkirk Sr, Lentdell Newkirk, William Dunn, Diane Pauli, Lillian Rivera, Nelson Rivera, William Farrell, Robert Ruger, Louise Schmitz, Matthew Schmitz, Jodi Swanson, Frances Woodruff, Marge Gardner, Lorraine Morano.
Veterans Committee Photographer: Mary Ann DePew
Veterans Committee Historian: Muriel Obermeyer
Veterans Committee Liaison to the Town Board: Joe Croce.
Town Board Committee: Supervisor sets the following Liaison or Committee comprised of Town Board members. Said liaison or committee is appointed by the Supervisor to act in an advisory capacity only and shall be directed to review policy and procedure. Each committee shall provide monthly reports to the Town Board. In no instance is a Committee or Liaison to act unless under the direction of the Town Board. Such committees or Liaisons might be added or amended from time to time by the Supervisor.
Library: Councilwoman Lorraine Morano will attend meetings of the Library Board.
Voucher Audit Committee: Councilwoman Lorraine Morano and Councilman Michael Putnam will audit all vouchers for compliance to the Town purchasing policy and comptrollers’ guidelines for approval of vouchers.
Park and Recreation Committee: Councilman Larry Farrelly
Dog Control: Supervisor Loertscher
Police: Supervisor Loertscher
Highway Dept.: Supervisor Loertscher
Senior Community: Councilman Larry Farrelly
Veterans Committee: Councilman Joseph Croce
SECTION 3 RESOLUTIONS FOR 2011
Resolution #1 Bonding
* Councilwoman Morano made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY the Town Board of the Town of Plattekill that the Supervisor is authorized to procure a blanket bonding to cover the Officers and employees of the Town of Plattekill. On the vote: all ayes.
Resolution #2 Town Newspaper
* Councilwoman Morano made a motion, seconded by Councilman Farrelly that
BE IT RESOLVED, the Town Board of the Town of Plattekill does hereby designate the Southern Ulster Times as the Town Newspaper for the Town of Plattekill.
FURTHER, BE IT RESOLVED, that in cases of emergency where a weekly publication does not afford sufficient notification, a daily publication be designated as Town Newspaper, that daily to be the Times Herald Record.
FURTHER, BE IT RESOLVED, that the Town Clerk is to notify all departments of said designation.
On the vote: all ayes.
Resolution #3 Reimbursement of Training
* Councilwoman Morano made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill, that all Officers and employees approved by the Town Board prior to attending conferences or training seminars, shall be reimbursed as follows:
1. Mileage: 45 cents per mile plus tolls
2. Course registration as allowed by the Town Board.
3. Up to $45.00 per day for meals;
FURTHER, BE IT RESOLVED, that all expenses are to be accompanied by proper documentation as follows:
Meals: Receipt Registration: Receipt
Mileage: Odometer Reading Tolls: Receipt
On the vote: all ayes.
.
Resolution #4 Official Town Bulletin Board
* Councilwoman Morano made a motion, seconded by Councilman Croce that
WHEREAS, it is incumbent upon the Town Committees, Boards or otherwise to comply with the Open Meetings Law and post all notices of meetings; and
WHEREAS, said posting should be readily accessible to the General Public,
NOW THEREFORE BE IT RESOLVED, that the Bulletin Board located in the hallway of the Town Hall be designated as the Official Town Bulletin Board.
FURTHER BE IT RESOLVED, that all committees and boards shall post notice of meetings on said Board in compliance with the open meetings law.
On the vote: all ayes.
Resolution #5 Meeting Notice
* Councilwoman Morano made a motion, seconded by Councilman Farrelly that
WHEREAS, the Town Board recognizes the importance of public participation in its decision making; and
WHEREAS, the public and News Media be notified of all meetings to encourage their input and comply with the Open Meetings Law,
NOW, THEREFORE BE IT RESOLVED, that the Town Clerk, after notification of such meetings, will be responsible for posting the meeting notice on the Official Bulletin Board and notifying the News Media.
FURTHER RESOLVED, the Town Clerk is to keep a journal of the dates of posting and notification of the media.
On the vote: all ayes.
Resolution #6 Monthly Meeting Reports
* Councilwoman Morano made a motion, seconded by Councilman Putnam that
WHEREAS, in order for all Town Board members and the residents to be kept abreast of the workings of the Town Departments.
NOW, THEREFORE BE IT RESOLVED, that the following departments are required to submit monthly reports: Police/Dog Control, Building Department, Assessors, Building And Grounds, Town Clerk and Supervisor.
On the vote: all ayes.
Resolution #7 Emergency Agreement
* Councilman Farrelly made a motion, seconded by Councilman Putnam that
WHEREAS, from time to time those providing emergency services to our community require assistance from the Town
NOW, THEREFORE BE IT RESOLVED, that the Town enter into an emergency agreement between the Town, Town Highway, and the Fire Departments, First Aide Unit and Ambulance Corp.
FURTHER BE IT RESOLVED, that in instances in regards to emergencies located outside the Town Boundaries, salary, equipment costs and any other costs incurred by the Town will be billed to the property owner or other requiring assistance.
On the vote: all ayes.
Resolution #8 Town Board Meetings
* Councilman Farrelly made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the Regular Town Board meetings are to be held the first and third Wednesday of every month, at 7pm, at the Town Hall, located on Route 44/55, in Modena
FURTHER, BE IT RESOLVED, that the Town Clerk is instructed to send notice of this resolution to the Hudson Valley Newspapers, Times Herald Record, Daily Freeman, New Paltz Times, Wallkill Valley Times and the Southern Ulster Times.
On the vote: all ayes.
Resolution#9 Depositories
* Councilman Farrelly made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that Key Bank and M&T Bank be designated as Town depositories in which all Town Officers shall deposit all monies coming into their hands by virtue of their offices.
On the vote: all ayes.
Resolution #10 Returned Checks
* Councilman Putnam made a motion, seconded by Councilman Farrelly that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the Town Board imposes a $35.00 fee against all checks tendered for payment and returned for insufficient funds.
On the vote: all ayes.
Resolution #11 Tax Collection
* Councilman Putnam made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the Tax Collecting Officer deposit all monies received in an interest bearing account as a temporary investment.
FURTHER, BE IT RESOLVED that the Tax Collector is instructed to transfer all tax monies including interest and penalties so deposited and accrued, including documentation, every ten days to the Supervisor.
FURTHER, that the Tax Collector is to remit to the Supervisor all final interest and penalties collected, including a report, five days after settlement with Ulster County.
On the vote: all ayes.
Resolution #12 Highway Inspection Fee
* Councilman Putnam made a motion, seconded by Councilman Farrelly that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill, that the fee charged by the Town for the Highway Superintendent’s time in reviewing road construction of proposed roadways in subdivisions approved by the Planning Board said fee will be charged against the monies held in escrow for inspections of the proposed road construction is $80.00 per hour.
On the vote: all ayes.
Resolution #13 Association of Town Meeting
* Councilman Putnam made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the following personnel be permitted to attend the Association of Towns Meetings: Supervisor, Town Clerk, Council Members, Assessor, Highway Superintendent, Building Inspector, Planning Board Clerk ,Zoning and Planning Boards, Town Justices, Town Justice Clerks.
FURTHER, BE IT RESOLVED, that the length of stay is to be Sunday to Tuesday except for the Town’s delegate who may stay one additional day to vote on those matters that need to be voted on.
On the vote: all ayes.
Resolution #14 Petty Cash
* Councilman Putnam made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that petty cash funds be established for the following offices: tax collector $200.00 and town clerk $30.00
On the vote: all ayes.
Resolution #15 Pay Schedule
* Councilman Croce made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the salaries for all officers and employees as well as payment schedule for 2013 be as follows:
| Position | Salary | How Paid | |
| Attorney for Town | 200.00-250.00 | Per Hour | Voucher |
| Assessor | 28,000.00 | Annual | Bi-Weekly |
| Board of Review (5) | 75.00 | Annual | June |
| Bookkeeper | 34,093.08 | Annual | Bi-Weekly |
| Budget Officer | 5,600.00 | Annual | Bi-Weekly |
| Building Inspector II | 18.29 | Per Hour | Bi-Weekly |
| Deputy Supervisor | 1,040.00 | Annual | Monthly |
| Dog Control Officer | 11,923.00 | Annual | Bi-Weekly |
| Publicist | 2,500.00 | Annual | Monthly |
| Solid Waste Attendant | 14.00 | Per Hour | Bi-Weekly |
| Building Inspector I/Fire Inspector | 22.50 | Per Hour | Bi-Weekly |
| Engineer for the Town | 135.00 | Per Hour | Voucher |
| Registrar of Vital Statistics | 1,800.00 | Annual | Monthly |
| Town Clerk | 37,788.00 | Annual | Bi-Weekly |
| Town Justice (2) | 19,000.00 | Annual | Monthly |
| Town Board (4) | 6,000.00 | Annual | Monthly |
| Town Historian | 0 | Annual | |
| Town Supervisor | 33,072.00 | Annual | Bi-Weekly |
Clerks |
|||
| Assessor Aide/Building Inspector Clerk | 16.07 | Per Hour | Bi-Weekly |
| Deputy Town Clerk | 14.20 | Per Hour | Bi-Weekly |
| Highway Clerk | 14.33 | Per Hour | Bi-Weekly |
| Justice Clerk 1 | 14.01 | Per Hour | Bi-Weekly |
| Justice Clerk 2 | 14.01 | Per Hour | Bi-Weekly |
| Planning Board Clerk | 13.19 | Per Hour | Bi-Weekly |
| Supervisor Clerk | 12.96 | Per Hour | Bi-Weekly |
| Zoning Board Appeal Clerk | 13.19 | Per Hour | Bi-Weekly |
| Less Than ½ Time Clerk | 75.00 | Per Week | Monthly |
Highway |
|||
| Heavy Equipment Motor Operator | 18.00-23.50 | Per Hour | Bi-Weekly |
| Laborer | 11.10 | Per Hour | Bi-Weekly |
| Mechanic/Motor Equipment Operator | 18.65-23.50 | Per Hour | Bi-Weekly |
| Motor Equipment Operator | 16.00-20.00 | Per Hour | Bi-Weekly |
| Highway Superintendent | 52,915.00 | Annual | Bi-Weekly |
| Working Supervisor/Forman | 25.50 | Per Hour | Bi-Weekly |
| Public Works Officer | 8,543.00 | Annual | Bi-Weekly |
| Highway Maintance Worker III | 21.32 | Per Hour | Bi-Weekly |
| Planning & Zoning Boards | |||
| Planning Board Chairperson | 624.00 | Annual | Semi-Annual |
| Planning Board Members | 572.00 | Annual | Semi-Annual |
| Zoning Board Chairperson | 442.00 | Annual | Semi-Annual |
| Zoning Board Members | 390.00 | Annual | Semi-Annual |
Police |
|||
| Police Chief | 30,000.00 | Annual | Bi-Weekly |
| Police Lieutenant | 30,000.00 | Annual | Bi-Weekly |
| Police Officer | 20.50-23.70 | Per Hour | Bi-Weekly |
| Police Clerk | 13.28 | Per Hour | Bi-Weekly |
| DARE Officer | 24.94 | Per Hour | Bi-Weekly |
| Police Sergeant | 27.56 | Per Hour | Bi-Weekly |
| Detective | 24.94 | Per Hour | Bi-Weekly |
Recreation |
|||
| Lifeguard | 8.50 | Per Hour | Voucher |
| Recreation Director | 10,000.00 | Annual | Monthly |
| Seasonal Recreation Director | 13.00 | Per Hour | Bi-Weekly |
| Summer Program Medical Director | 8.50 | Per Hour | Bi-Weekly |
| Assistant Director | 11.00 | Per Hour | Bi-Weekly |
| Counselors | 7.25 | Per Hour | Bi-Weekly |
| Court | |||
| Court Officer | 16.29 | Per Hour | Bi-Weekly |
| Court Officer II | 16.29 | Per Hour | Bi-Weekly |
BE IT FURTHER RESOLVED, that all pay schedules will be retroactive to the first payroll of 2013.
On the vote: all ayes.
Resolution #16 Purchasing Policy
* Councilman Croce made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill to adopt the Purchasing Policy attached to these minutes.
On the vote: all ayes.
Resolution #17 Hours of Operation
* Councilman Croce made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill to establish the following hours of operation for the Town Departments:
Building Inspector 9:00 am to 4:00 pm Monday through Friday. 5pm to 7pm on Tuesday evenings.
Assessor 12:30 pm to 5:30 pm Monday through Friday.
On the vote: all ayes.
Resolution #18 Dog Control Officer
* Councilman Croce made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that in the absence of the Assessor, the Dog Control Officer is authorized to determine dog-inflicted damage on domestic animals as found in the Ag. & Market Law §125(4).
On the vote: all ayes.
Resolution #19 Notice of Officials
* Councilman Croce made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that on or before Jan 10th.the Town Clerk is instructed to notify the Department of Audit and Control of the names and addresses of all Town of Plattekill Officials.
On the vote: all ayes.
Resolution #20 Annual Financial Reports
* Councilman Croce made a motion, seconded by Councilman Putnam that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the Town Supervisor, in lieu of a year-end report, files an Annual Financial Document with the Department of Audit and Control.
FURTHER, BE IT RESOLVED the Town Clerk is to post notice of its filing and availability for review.
On the vote: all ayes.
Resolution #21 Training
* Councilman Croce made a motion, seconded by Councilman Farrelly that
WHEREAS, the Town Board by law is required to set training and attendance requirements for members of the Planning Board and Zoning Board of Appeals
NOW THEREFORE BE IT RESOLVED by the Town Board that the following training and attendance requirements are established for the 2013 year for all Planning and Zoning Board members:
FURTHER, the Planning Board and Zoning Board Chairpersons shall provide the Town Board a semi-annual report of the status of each of the members of their prospective Boards attendance and training status:
Training: 4 hours per member per year
Attendance: 80% of regular scheduled meetings
FURTHER, BE IT RESOLVED- the Town will provide for the costs of said training.
On the vote: all ayes.
Resolution #22 Investment Policy
* Councilman Croce made a motion, seconded by Councilwoman Morano that
BE IT RESOLVED BY, the Town Board of the Town of Plattekill that the Town Board adopts an Investment Policy, a copy of which will be attached to these minutes and filed in the Town clerks Office. The bank and trust companies authorized for the unlimited deposit of monies are M & T Bank and Key Bank.
On the vote: all ayes.
Resolution #23 Fees Collected
* Councilman Croce made a motion, seconded by Councilwoman Morano that
WHEREAS the Building Inspector is authorized to receive all fees associated with the duties of his office;
NOW THEREFORE BE IT RESOLVED by the Town Board of the Town of Plattekill that all Building Department fees and Planning and Zoning Board fees, including escrows, are to be collected by the Building Inspector
FURTHER, BE IT RESOLVED THAT all fees are to be remanded to the Supervisor once during a business week except that monies received by the Building Inspector for escrow accounts, will be remanded to the Supervisor within 24 hours of their receipt.
On the vote: all ayes.
Resolution #24 Employee Work Hours
* Councilman Croce made a motion, seconded by Councilman Farrelly that
WHEREAS, the Town Board of the Town of Plattekill budgets for the salaries of hourly employees based on the number of hours worked in a week.
NOW BE IT RESOLVED BY the Town Board of Plattekill that the following are the maximum allowed hours of work by various employees on a weekly basis.
Title Hours per week
Assessor Aid Clerk 40
Deputy Town Clerk 30
Highway/Buildings & Grounds Clerk 40
Justice Clerk 40
Planning Board Clerk 22
Police Clerk 26
Supervisor Clerk 30
Zoning Board of Appeals Clerk 18
BE IT RESOLVED THAT, as outlined in the employee manual, the Town Board must approve any deviation from this schedule prior to change.
On the vote: all ayes.
Resolution #25 Records Access
* Councilman Croce made a motion, seconded by Councilwoman Morano that
WHEREAS, the Town Board of the Town of Plattekill recognizes it’s responsibility to comply with the Freedom of Information Law, for access to Town records; and
WHEREAS, the Town Board has appointed a Records Access Officer to coordinate the Town’s response to public requests for records.
NOW, THEREFORE, BE IT RESOLVED by the Town Board of Plattekill the following:
1. All departments, employees or others, who are requested to provide copies or access to Town records, must direct all requests to the Records Access Officer.
2. The Records Access Officer alone will be responsible to then process the request and either provide the requested documents or deny the request.
3. Any denial of access may be appealed to the Town Board within 30 days of the denial.
On the vote: all ayes.
Resolution #26 Payment of Claims in Advance of Audit
* Councilman Croce made a motion, seconded by Councilman Putnam that
WHEREAS, the Town of Plattekill incurs charges for certain services which from time to time are audited by the Town Board for payment after the due date; and
WHEREAS, as a result of said audit late charges can be assessed or the service not rendered,
NOW, THEREFORE BE IT RESOLVED, by the Town Board of the Town of Plattekill to authorize the Supervisor to pay all bills received for electric, telephone, gas and fuel oil services, as well as postage charges in advance of the audit of claims.
BE IT FURTHER RESOLVED, that claims for these payments shall be presented at the next regular Town Board meeting for audit.
On the vote: all ayes.
SECTION 4 TOWN CLERK OFFICE HOURS:
The Town Clerk sets the following hours
Town Clerk Hours: 9:00 AM to 3:30 PM, Monday through Friday or by appointment,
And Saturdays during the month of January only: 9:00 AM to 12:00 Noon.
SECTION 5 YEAR END AUDIT
The Town Board will conduct a year end audit of all Town financial books of the Town Justice, Building Inspector, Town Clerk, Tax Collector, Town Supervisor and Dog Control Officer.
SECTION 6 ADJOURNMENT
* Councilman Croce made a motion to adjourn the Reorganization meeting at 7:35PM.
Councilman Putnam seconded.
On the vote: all ayes.
At this time, the Zoning Board of Appeals Chairperson, Wilfredo Castillo, stated that the Town Board had forgotten to re-appoint Mrs. Pearl Morse to the Zoning Board of Appeals.
* Councilman Croce made a motion to re-open the Reorganization Meeting.
Councilman Putnam seconded.
On the vote: all ayes.
Time: 7:36 PM
Councilman Croce explained that Mr. Castillo had brought to the Town Board’s attention, an over site on re-appointing a member of the Zoning Board of Appeals. He asked for everyone to give him a moment to return to the Supervisor’s Office to look for a memo.
When Councilman Croce came back to the meeting, he stated that he had not found the memo, however the Chairperson of the ZBA was recommending that Mrs. Morse be re-appointed.
The Town Board members were in agreement that Mrs. Morse should be re-appointed at this time as her term had expired on Dec. 31, 2012.
* Councilman Croce made a motion, on the recommendation of the Zoning Board of Appeals Chairperson, to re-appoint Pearl “Sis” Morse to the Zoning Board of Appeals with a term to expire on December 31, 2019.
Councilwoman Morano seconded.
On the vote: all ayes.
SECTION 7 EXECUTIVE SESSION
* Councilman Croce made a motion to enter into Executive Session to discuss personnel.
Councilman Farrelly seconded.
On the vote: all ayes.
Time: 7:42 PM
Time: 7:49 PM
* Councilman Croce made a motion to come out of Executive Session and Re-open the Reorganization Meeting.
Councilman Putnam seconded.
On the vote: all ayes.
SECTION 8 ADJOURNMENT
* Councilman Croce made a motion to adjourn the meeting.
Councilwoman Morano seconded.
On the vote: all ayes.
Time: 7:50 PM.